Privacy Policy

Introduction

More Than Music Cymru is committed to protecting the privacy and security of personal data. As a South Wales-based charity delivering inclusive participatory workshops, we adhere to the principles of the General Data Protection Regulation (GDPR) to ensure all personal information is handled with care and transparency.

Data We Collect

We collect personal data necessary for the delivery of our services, including:

  • Contact details (e.g., name, address, email, phone number).

  • Demographic information (e.g., age, gender) to monitor inclusivity and equality.

  • Participant feedback, photographs, or videos (with consent).

  • Health or accessibility information (if provided, to accommodate specific needs).

How We Use Your Data

We use personal data to:

  • Organize and deliver workshops and programs.

  • Communicate important updates or opportunities.

  • Monitor, evaluate, and improve our services.

  • Meet legal, safeguarding, and funding requirements.

Lawful Basis for Processing

We process personal data under the following legal bases:

  • Consent: For activities like photography, marketing, or storing sensitive data.

  • Contractual Necessity: To deliver services requested by participants.

  • Legitimate Interests: For evaluation and reporting purposes.

  • Legal Obligation: To comply with safeguarding or regulatory requirements.

Data Storage and Security

We securely store personal data electronically and/or in paper form. Measures include:

  • Encrypted files and password-protected systems.

  • Restricted access to personal data by authorized personnel only.

  • Regular reviews to ensure data is up-to-date and relevant.

Data Sharing

We do not sell or share personal data with third parties for marketing. Data may be shared with:

  • Funders or evaluators (anonymised wherever possible).

  • Regulatory bodies or safeguarding authorities (when legally required).

Your Rights

Individuals have the right to:

  • Access their data and request a copy.

  • Correct inaccurate or incomplete data.

  • Request data deletion, where applicable.

  • Restrict or object to processing.

  • Withdraw consent at any time for non-essential data processing.

How to Contact Us

If you have any questions, concerns, or wish to exercise your rights, please contact:
Data Protection Officer
More Than Music, CymruThe Factory, Jenkin Street, Porth CF40 9PP
Email: friends@morethanmusic.org.uk
Phone: 01443 583293

Policy Updates

This policy is reviewed annually and updated as needed to reflect changes in regulation or operations.

Last Updated: 6th December 2024

By adhering to this GDPR policy, More Than Music Cymru ensures respect, transparency, and accountability in managing personal data.